Backoffice Supervisor

Position: Backoffice Supervisor

Department: Operations

Direct Manager: General Operations Manager

Location: Warehouse

JOB SUMMARY:

Execute back-office tasks encompassing accounting, procurement, logistics, and reporting to support the company's financial objectives.

REPORTS REQUIRED:

• Monthly Bank Reconciliation
• Taxation
• Purchasing
• Selling
• Expenses
• Vendors
• Profit and Loss (P&L)
• Balance Sheet
• Collection
• Petty-Cash
• Inventory
• Outsourced costs evaluation
• Overtime forecasting (approval needed)
• NAV revisions

SCOPE:

• People
• Financial
• Others

RESPONSIBILITIES:

PROCUREMENT:

• Process invoices, payments for purchases.
• Maintain relationships with suppliers.
• Prepare financial accounts and reports.
• Manage year-end budget and settlements.

SALES CYCLE:

• Monitor cashier transactions.
• Verify and post showroom deliveries.
• Control Delivery Journal Batch.

HR ACCOUNTING:

• Review and audit salaries, payments.
• Reconcile employee ledgers with HR reports.

WAREHOUSING:

• Verify stock inventory.
• Approve Damage reports.

LOGISTICS:

• Manage orders, report customer statuses.
• Supervise delivery staff.
• Coordinate with outsourced drivers.

GENERAL ACCOUNTING:

• Provide administrative support.
• Monitor NAV transactions.
• Assist external auditors.
• Prepare government, taxation reports.
• Reconcile bank accounts, manage cash flow.
• Follow up on payments, bad debts.
• Analyze expenses, produce reports.
• Maintain accounting standards.
• Coordinate with legal department.
• Prepare contracts, ensure CRM processing.
• Review processes with GM.

MINIMUM REQUIREMENTS:

• Accounting degree
• Fluent in English
• 2-3 years accounting experience
• Knowledge of Accounting Standards
• Managerial, analytical skills
• Attention to detail
• Familiarity with financial, commercial, labor, immigration laws
• Proficiency in Microsoft Excel, ERP modules