Business Administration Assistant

About e.construct
e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value.  Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.
e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services.  The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.
Job Role Summary
We are looking for a responsible Business Administration Assistant to provide personalized advanced and professional administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks.

Responsibilities

• Respond promptly to written and telephonic inquiries.
• Ensure accurate and timely filing of all Government Relations documentation.
• Serve as the primary point of contact, managing correspondence and phone communications.
• Assist in monitoring and following up on important tasks and deadlines for managers/executives.
• Coordinate and schedule meetings effectively.
• Arrange travel, transportation, and accommodation as needed.
• Conduct or assist in research activities as required.
• Prepare reports, presentations, and correspondence by typing and compiling relevant information.
• Maintain and manage databases, document control systems, and filing systems.
• Implement and uphold administrative procedures and processes.
• Communicate and liaise effectively with staff, suppliers, and clients.
• Address various ad hoc requests efficiently.

Requirements

• Education: Bachelor's degree preferred, or equivalent experience.
• Administrative Skills: Strong organizational abilities, time management, and task prioritization.
• Communication: Excellent written and verbal communication skills.
• Computer Proficiency: Proficiency in MS Office Suite and relevant software.
• Attention to Detail: Accurate filing, report preparation, and attention to detail.
• Problem-Solving: Ability to handle ad hoc requests and unexpected situations.
• Interpersonal Skills: Professional interaction with colleagues, clients, and suppliers.
• Discretion: Handling sensitive information with confidentiality.
• Experience: Previous administrative or business support experience preferred.
• Professionalism: Punctuality, reliability, and a positive attitude.
• Multitasking: Efficiently managing multiple responsibilities.
• Time Management: Effective management of tasks and deadlines.