Executive Assistant

Requirements

• At least 5 or more Years of Experience as Executive Assistant
• All Others Terms and Conditions as per UAE Federal Labor Law.
• Good Poise and should be Presentable.
• Good command over spoken and written English.
• Computer literacy.
• Well versed with Business equipment, Microsoft Word, Excel and Outlook.

Duties and Responsibilities

• Being the point of contact for general communications with their boss.
• Answering calls and routing them to the right person.
• Making travel arrangements for the chairman and keeping track of their itineraries.
• Planning and scheduling meetings of the chairman.
• Recording the meeting (if required).
• Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
• Compiling expense reports of the chairman.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Keeping confidential information.
• Screening visitors and deciding if they should be allowed to meet with the chairman.
• Going through the incoming documents (memos, invoices) and redistributing them.
• Office duties such as sourcing office supplies and handling the filing system.
• Handling and redistributing faxes and emails.
• Providing complete administrative support for the boss.
• Managing and recording the supply needs of the chairmans office.
• Acting as a virtual assistant.
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.
• Bring more experience, tactical thinking, and proactivity when it comes to coming up with solutions to complex problems.
• It might also have to travel with the boss to assist with tasks during the trip.