Management Assistant - Emerging Markets SLT

Management Assistant - Emerging Markets SLT

- Dubai, United Arab EmiratesPosted 2 months ago 5People have clicked 1 open position Experience Needed: Not Specified Education Level: Not Specified Job Details

Career Level: Not specified Salary: Confidential Job Categories:

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Job Description

Purpose & Overall Relevance For The OrganisationTo ensure that the administrational and operational tasks are being fulfilled in a professional and efficient manner for the assigned Senior Leadership Team (SLT) member or Vice President (VP). Administration support may include and is not limited to travel coordination, event planning, and monthly reporting for the SLT and key team members.Key ResponsibilitiesManage the calendar, schedule meetings and, preparing agendas and assist the SLT in staying on track with the daily schedule. Responsible for travel arrangements and requirements, including obtaining visas respectively. Provides smooth communication between the SLT office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the SLT.Communicates directly and on behalf of the SLT with leadership members and other Senior Directors/Directors on matters relating to the SLT.Assist SLT in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision. Manage all incoming requests into the SLT office (via mail, phone or email), and making sure they are addressed. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SLT’s ability to lead effectively.Prioritizes conflicting needs, handles tasks expeditiously, proactively and follows through on projects to successful completion often with tight deadlines. Discreet and confidential handling of sensitive company information. Work with internal audiences and SLT’s direct reports to ensure agendas and deadlines are met.Manage and oversee that all expenses and invoices are processed.Documenting minutes of SLT meetings and other meetings as required.Responsible for arranging any SLT’s offsite meetings and other functions. Undertake special projects under the direction of the SLT and perform other duties as needed.Ad-hoc support with projects, activities and tasks as needed.Knowledge, Skills And AbilitiesExcellent command of English and knowledge of another European language or Arabic will be a plus for the multi-national, multi-cultural organization (written and verbal).Excellent organization, time management and problem-solving skillsAdvanced MS Office skillsDiligent and good attention to detailsStrong work ethics, can-do attitude, and positive dispositionCustomer oriented, approachable, and strong interpersonal skillsGood team player and approachableRequisite Education And Experience / Minimum QualificationsUniversity degree in Business Administration or related area. Recent graduates with a marketing degree from a reputed university and required skillset, and looking to pursue a career in marketing will also be considered. 3-5 years’ experience in assisting senior management or leadership teams, ideally within apparel (sports) /fashion/shoes or FMCG industry will be advantageous. Experience working with multinational and diverse teams would be preferred.