SECRETARY
Short Term
Posted 2 months ago
Profile Middle East is a service provider with more than 20 years of experience in the market which specializes in Technical Field and HR Consultancy Services in the Industrial Sector (Oil & Gas, Engineering, Construction, Commissioning) with our focus on the Middle East region and a worldwide presence.
For our own projects, we are looking for:
SECRETARY
Ref code: CR\_2403-1*57\_Project Engineer
Job summary MISSION:
Responsible for performing administrative tasks as well as welcome guests and clients to the office, answering phone calls, responding to emails, and scheduling meetings.
TASKS:
Sending and receiving corporate mail, sort and dispatch mails, keep mail records; Receiving and sorting incoming business correspondence from outside the office; Receiving and organize sending of correspondence through dedicated courier companies. Answering phone calls, screening and directing calls. Taking and relaying messages, registering incoming calls for the Company’s employees; Providing information to callers; Arranging for visitor reception, pass request; Greeting persons entering office, directing person to correct destination; Dealing with queries from public, customers and guests of the Company at reception; Monitoring visitor access and maintaining security awareness; Providing general administrative and clerical support; Preparing correspondence and documents; Receiving, sorting and directing mail and deliveries; Scheduling appointments, maintaining appointment diary either manually or electronically in the Client’s system; Organizing conference and meeting room bookings, coordinating meetings; Preparing and serving soft drinks for the guests, customers and employees of the Company in day to day activity and before and during the meetings; Tidying and maintaining the reception area (personally and/or through dedicated cleaning contractor). Promoting safe behavior at all times; Ensuring that own actions plus those of the project team are conducted in accordance with the HSE management system; Developing the project Scope of Work in order to define the required deliverables; Ensuring that effective business controls are applied throughout the project and in accordance with stated requirements. Controls will apply to all HSE, commercial, financial, quality, integrity, and schedule issues; Responsible for the management of all project reporting, interface definition and management, plus liaison with Client project engineers.
QUALIFICATIONS:
Bachelor’s Degree; Proven 5+ years of work experience as a Secretary / Personal Assistant or similar role; Fluent level of English and Russian (written and spoken); Excellent communication skills, customer service orientation, information management, organizing and planning, attention to details, initiative, reliability, stress tolerance; Advanced level of Microsoft Office.
OTHER DETAILS:
Contract Duration: Long-term; Job Location: Abu Dhabi office, UAE; Starting date: ASAP.
Profile Middle East upholds workplace equality and diversity, assessing candidates solely on merit and potential.
Share this:
Like this:
Like Loading... Highest level of privacy. Data accessed for necessary basic operations only. Data shared with 3rd parties to ensure the site is secure and works on your device
Balanced experience. Data accessed for content personalisation and site optimisation. Data shared with 3rd parties may be used to track you and store your preferences for this site.
Highest level of personalisation. Data accessed to make ads and media more relevant. Data shared with 3rd parties may be use to track you on this site and other sites you visit.
Purpose Categories —
