Sr. Procurement Specialist

Job Description

• Performs supply chain and logistics functions, which may include, but are not limited to, material procurement, inventory control, outsourcing, vendor selection, and distribution. Promotes alignment by understanding and communicating customer needs and requirements throughout the organisation. Negotiates favourable terms, volume discounts and long-term contracts with suppliers, and prepares and processes requisitions and purchase orders for the procurement of goods, services and supplies for customer-related business processes. Manages the bidding process from initial contact through to contract signing, but excluding the ongoing account management once the contract has been signed. Manages the preparation of bids and tenders with particular emphasis on establishing the organisation's trading terms. Identifies and manages appropriate resources and team support to develop package and price custom solutions.

Career Band & Level Description

• To prepare, administer, review, analyze, audit, and negotiate contracts and purchase orders. To judge competence of vendors and ensure contractual, delivery, and financial compliance

Role Summary

• Procurement Specialist uses specialized knowledge to determine that the facility has the technical, components and supplies needed to efficiently and safely operate. Review contract modifications that impact activity, to adjust stocks accordingly. Choosing the appropriate suppliers the Procurement specialist does extensive industry research, meet with salespeople and compares their products,services and prices. Identifies vendors, negotiate sales agreements to purchase the required products or services. Propose the company to award contracts to the qualified vendors as per the company policies and procedures, and continue to administer these contracts throughout the relationship. Responsible for managing supplier performance in terms of quality, cost, delivery, and responsiveness. Periodically review suppliers, and launch improvement programs where required.

Major Areas of Responsibilities

• Analyze all suppliers in order to select the most suitable suppliers who are able to deliver high quality products at competitive pricing.
• Negotiate with suppliers on lead-time, cost and quality so as to obtain the maximum benefit for the company. 
• Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality. 
• Develop purchasing or sourcing strategies based on portfolio analyses and supplier preferencing study. 
• Define and maintain documented category and supplier strategies using market and competitive data. 
• Liaise with suppliers on delivery schedule so as to ensure on-time deliveries of final product. 
• Develop, implement and drive the procurement strategies in order to meet cost savings targets. 
• Review and manage the supplier base to ensure consistency with the sourcing strategy. 
• Perform regular performance review with suppliers to drive continuous improvements. 
• Create monthly performance reviews and reports focusing on overall sourcing requirements. 
• Ensure commercial, legal and contractual compliances in all the procurement transactions. 
• Adopt appropriate supplier management methodologies and procurement strategies in purchasing to secure better prices. 
• Assist in training team on effective procurement processes and strategy. Coordinate with vendor on continuous quality improvement.

Top Competencies Required

Technical competencies: 

• Strong knowledge of supplier registration process
• Awareness of applicable local laws and regulations
• Experience in deployment and usage of SAP

Behavioural competencies: 

• Teamwork, Confidentiality, Analytical, Team Management, Decision making, Oral and written communication
• Very good negotiation techniques

Education and Qualification

• BCom, MBA, CPA, CFA
• 3-5 years of experience in procurment, ideally from defense industry.
• Ability to identify cost reduction opportunities.
• Excellent commercial & business acumen.
• Excellent supplier relationship management skills.
• Excellent negotiation and persuasion skills. 
• Effective verbal and written communication skills