Job Description
Role: Team Secretary
Reporting line: Chief Operating Officer (COO)
Requirements:
- 5+ years of secretarial experience
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Superior written and oral communication skills in English
- Ability to work with a team and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with an ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanor
Duties & Responsibilities:
- Assist with administrative tasks, including scheduling meetings, managing calendars and coordinating appointments.
- File, organize, scan, copy and fax documents promptly
- Screen, direct, and prioritize incoming calls and emails as needed
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Handle some correspondence and communication on behalf of the team, ensuring timely responses and appropriate follow-up actions.
- Support strategic initiatives and projects by providing administrative assistance and coordinating logistics as needed.
- Maintain confidentiality and discretion in handling sensitive information and documents.
- Collaborate with other Business Services team members to ensure smooth operations and effective communication locally and regionally.
- Provide additional support to the team as and when required on an ad hoc basis.
- Adhere to the Firm’s policies and procedures
Relationships:
- Management Team
- Business Support Teams
- Partners
- Secretaries
Diversity, Equity & Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability
Job Details
- Job Location
- United Arab Emirates
- Company Industry
- Other Business Support Services
- Company Type
- Unspecified
- Employment Type
- Unspecified
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- Unspecified