Administration of Training & Competency processes and
activities for all employees. Including but not limited to liaising with
third-party training providers and concerned department for training and
development needs. Key responsibilities include reporting and ensuring employee
T&C records are kept up to date in organization Learning Hub (T&C) and
should be able to maintain and handle local tracker if necessary.
Training & Competency Administration
Ensure that all Training & Competency records held
within the HR & Training department are accurate and up to date both in the
organization Learning Hub (T&C) and local tracker if there’s any.
Provide support to company Learning Hub users, access, and
manage user accounts.
Maintain records and prepare monthly reports relevant to
T&C KPIs.
Facilitate training sessions related to the use of company Learning
Hub (T&C).
Timely booking of employee training as planned by Operations
Team and liaise with third-party training provider for all training
requirements.
Work collaboratively with Competency Assessors and Verifiers
to coordinate competency assessments and to ensure expired competency
assessments are revalidated in time.
Coordinate development plans arising out of competency
assessment with line managers/ supervisors following competency assessments and
chase up for re-validation or re-assessment thereafter.
Validate training certificates received from new starts.
Plan & book training as per the latest Training Matrix.
Booking additional training needs that arise out of
development plans through new start induction, performance, disciplinaries,
grievances, competency, client/ legal requirements.
Actively take part in L&D projects and initiatives.
Other administrative tasks may include data-entry,
photocopying, scanning, filing, bulk emailing, and distribution of documents.
3rd party Training Vendor Management:
Raise purchase requisitions for relevant 3rd party training
and good receipting them according to completion. Follow up PO issuance when
delayed.
HSEQ and regulatory compliance:
Follow all COMPANY, work site and regulatory procedures at
all times, and commit to engage in safe working practices.
Adherence to country specific employment law related to
human resource stipulated by UAE Ministry of labour and immigration rules.
Keep up to date with relevant industry developments and best
practices.
Qualification(s):
• Diploma or Bachelor’s degree in any discipline or
Secondary qualification with least 3 years relevant experience in HR, Training
& Competency
• Expert in MS Office, IT related applications and LMS
systems
Experience(s):
• Minimum of 1-2 years total working experience in
administrative or document controller role
• Oil and Gas/ Energy sector experience
• Working knowledge in HRMS & LMS systems.
• Demonstrable experience in Learning and
Development/Training and Competency
Knowledge, Skills, Abilities & Competencies:
• Understanding of the training and competency function.
• Technical proficiency in Microsoft Office Suite (Word,
Excel, and Power Point).
• Excellent communication, interpersonal and presentation
skills in English.
• Proactive and self-motivated.
• Prioritizing workload to meet deadlines, good time
management, problem-solving and strong organizational skills.
• Adaptable, flexible and respond to change positively.
• Collaborative, flexible, and positive approach to work
with both internal and external stakeholders.
• Capable to work effectively with a diverse and inclusive
workforce.
• Strong teamwork skills and a collaborative approach to
learning and development, both face-to-face and remotely.
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