Officer - Procurement Non-Medical

Job Summary

The Officer - Procurement Non-Medical will create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.

Job Responsibilities 1

Contributes to the development and execution of the department’s short to mid-term plans to ensure alignment with the division’s strategic priorities and contribute to the development of annual business plans for the assigned areas of responsibility to support the achievement of financial objectives. 

Monitors, controls, and reports key performance indicators related to the department, to track performance and recommend corrective actions. 

Manages the performance management, career progression and activities of direct reports by setting annual objectives, identifying training opportunities, mentoring, coaching, and providing constructive feedback to improve their performance. 

Contributes with ideas that support an efficient and effective structure and resource allocation for the department, to ensure smooth workflow of operational processes and optimal utilization of resources. 

Provides input into the preparation and consolidation of the department’s budget, monitors financial performance during the year, identifies areas of unsatisfactory performance (if any), and recommends mitigating actions. 

Researches potential vendors suiting the healthcare standards and the requirement of the product or service. 

Compares and evaluates offers from suppliers to justify and choose the best quote among the available offers. 

Negotiates contract terms of agreement and pricing to reach at the best available quote from the right supplier. 

Tracks orders and ensures timely delivery of the products and services. 

Reviews quality of purchased products with the departments and colleagues to recommend and include in the next negotiations. 

Job Responsibilities 2

Enters order details (e.g., vendors, quantities, prices) into internal databases to record and for proper archiving. 

Maintains updated records of purchased products, delivery information and invoices for future references. 

Prepares reports on purchases, including cost analyses to facilitate the stakeholders in finding variances and Auditing. 

Monitors stock levels and places orders as needed to maintain the optimum level of the inventory. 

Coordinates with warehouse staff to ensure proper storage of the stocks. 

Attends trade shows and exhibitions to stay up to date with industry trends. 

Provides input into the development and implementation of the department’s policies, systems, processes, and procedures, identifying potential areas of improvement, to support an efficient and effective operation. 

Ensures compliance with all relevant organizational Health, Safety and Environment (HSE) and Quality Management (QM) policies, procedures, and controls across the department to guarantee employee safety, legislative compliance, delivery of high-quality service standards and a responsible environmental attitude.