Finance Business Partner

Overview of the role:

As a member of Branch team – to support the dealership operation (Sales and After sales) – on (a) decision support for budgeting / forecasting/ MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on - cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.

What you will do:

Financial Performance Review & Commercial Support to Branch Management

• Perform regular Branch level (Sales & Aftersales) Financial reviews and variance analysis with Branch Management (DP) for all responsible branches and thus ensuring that branch performance is in line with relevant budgets/Forecasts 
• Support Branch Management (DP) in review of KPI trends (Sales & Aftersales), suggest improvement plans and prepare reports/analysis for monthly Branch reviews to be held with Director Retail & BUFM.
• Regularly monitor and control Branch indirect costs (Facility Maintenance, casual labours, utilities, data processing, stationery, cafeteria etc)
• Supporting Branch Management in synergising process and costs between sales, aftersales and other brands within the same site 
• Check and ensure that all Branch POs are created, and GRs completed within the relevant months and adequate provisions are booked before close of month to reflect right profitability.
• Validating CAPEX cost requirements at branches and ensuring that these are within budgeted levels.
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Forecast and Budget Support

• Support branch management by validating Weekly Forecasts (Sales & Aftersales) submitted to HO
• Supporting FM & GM with Preparation of site wise Quarterly Forecasts, Annual Budgets and upload into SAP
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Sales Accounting and cash control

• Oversee via the Branch Accountants and Accounts Assistants to ensure all documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals for Sales & Aftersales.
• Ensure through branch Finance team the release of VCC, Sale letter & Gate passes (Sales & Aftersales) are in line with company procedures.
• Validation through test checks of Sales document pack /LPO and credit approval or clear funds/ registration copy and delivery to ensure process compliance.
• Ensure that refunds are processed by branch within the sub-delegated authority with proper documentation and those beyond Branch authority are processed through Central Finance (AFSS).
• Check and validate all agreed check list before confirming passport release of branch staff.
• Reviewing all petty cash payments, test checking daily collections and deposits to ensure compliance
• Liaise with Central Finance (AFSS) and other departments to ensure that all intercompany transactions, upsell recoveries, Pricing differences etc are regularly reconciled and kept on track
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Stock, Insurance & WIP controls

• Ensure Stock controllers adhere to standard documentation and procedures about stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.
• Ensure adequate insurance coverage is in place for dealership stock, cash, assets and other components at all times.
• Review periodical physical inventory (Units and Parts) and reconciliation to ensure physical stocks match with the system stocks.
• Participate in and support the smooth conduct of Annual stock counts (Units and Parts)
• Monitoring of aftersales WIPs at branches regularly and ensure timely closing of job cards to ensure revenue recognition as per IFRS
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Credit Control & AR Collections

• Facilitate through Branch Finance team, timely submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.
• Review with Sales team (sales & aftersales) on overdue and collection on regular basis and provide status report to Branch Management and BUFM
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Policy, Procedures and Internal Audit recommendations

• Ensuring that all Finance SOPs are adhered to by the branch and adequate advice is provided in compliance matters (INDs, DNIs export sales etc.) 
• Continuous review of existing policy and procedures and recommend improvements to strengthen internal control.
• Facilitate Group internal audit review of branch operations and ensure timely implementation of audit recommendations
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Leadership

• To lead and supervise the finance team of all responsible Branches (Sales & Aftersales)
• Provide appropriate trainings to the Branch Finance team from time to time.
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Ad hoc tasks & Projects 

• To carry out Ad Hoc tasks/reports as defined by the BUFM / Branch Management / GM or any other member of Senior Management. 
• Involve into Projects representing various business areas as and when required.