IMPORT / EXPORT SPECIALIST

·      To perform in a safe and cost-effective way the fulfilment process from order taking to distribution. This affects direct customers, agents, and distributors and all the products for local distribution.

·      Daily Schedule coordination with Source

·      Communication with transporter for dispatch, FASAH Follow Up and clearance arrangements

·      To optimise local distribution of PG and LB deliveries

·      To manage the key service providers of distribution activity like Quote, Invoice, COO, DGD, COA, HS-DA for BOE

·      To manage distribution performance to the agreed standards

·      Obtain and maintain civil defence approvals for all the fleet, preclearance, FANR approval

·      Maintain IVMS and review monthly

·      Manage the movement of all products across the GCC and communication with customer

·      To respect and adhere to all the safety, Health and environment rules

·      To receive, validate and consolidate local orders for direct and indirect channel and communicate with customer as well internal customers

·      To plan loads, consolidate and route shipments

·      To deliver product and trigger invoicing

·      To manage local carriers and delivery modes

·      To manage local delivery business rules

·      Manager contractors and haulers

·      To manage delivery performance to the agreed standards (cost and quality)

·      Have a permanent contact with make supervisors to ensure a flawless, operations

·      Managing and executing the stock withdraw transaction in LB Shell

·      Manage the PRO duties for fleet.

·      Accrual, booking invoice on-time

·      Handling Export DG Cargo Shipments (Tanks, Cylinders, Dewars) – Pure Gases and Mixtures

·      Arranging Export shipment of Helium Liquid Dewars by AIR (need to apply FANR permit) – full coordination with Sales, Operation Team, Freight Forwarder and Customer -

·      Arranging the clearance and delivery of Returned Empty Dewars shipment from Customers by AIR – full coordination with Customer/Shipper and Freight Forwarder

·      Arranging the clearance and delivery of Returned Empty Dewars from Iraq – by SEA thru Breakbulk – need to apply MOFA approval

·      Handling Import clearance from GCC Countries

·      Handling shipments to Karachi by SEA – LCL and FCL

·      Handling tanks MEET – full coordination with UAE Forwarder, APME & Oman Team and Destination/Loading Team

·      Handling Import shipments from Door-to-door from Supplier (any Mode of Transportation) – need to get quotation from various forwarders and nominate the best one (rate and service wise) - required BID Tab Form for Supply Chain Manager’s approval

·      Approving Vendor’s Invoices on a timely manner

·      Handling Import shipments from intercompany and ensure that materials will be received on a timely manner

·      Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly

·      Handling Local Deliveries and documentation required by Customer and obtain all Customs Formalities, inside and outside Jebel Ali Freezone

·      Provides teamwork with different departments such as Sales, Production and Co-Logistics Coordinator

·      Perform other related duties as required

Dimensions:

·      Inquire updated Air, Land and Sea Freights from various freight forwarders

·      Generating Delivery Note and Shipping Documents in SAP & LB

·      Require full coordination with Sales, Production, Customer and Forwarding Agents to deliver the orders on time

·      Ensure that updated freight rates are always given to Sales Team

·      Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly

·      Handling Import shipments from ROW and ensure that materials will be received on a timely manner

·      Approving Vendor’s Invoices

·      Arranging Export order shipments to Customer from UAE to ROW

·      Arranging Import order shipments from Supplier to UAE

·      Handling Import Clearance and Delivery from UAE Airports, Sea Ports and Border to AP Middle East – by Sea, Air and Land Transport

Principal Accountabilities

This position is accountable for the following end results:

·      Delivered the Customer’s order on a timely manner

·      Received the order purchased from Supplier on time

·      Ensure that all Customs Formalities was obtained prior shipment