Procurement Officer
Job Description
Key Responsibilities:
Make sure that Procurement process is handled as per the procurement policy.
Follow and enforcing the company's Procurement policies and procedures including VRF.
Track the Purchase requests from its creation until Purchase order is submitted to the vendors
Prepare all the required data for all AXA internal control functions (Audit- Risk- Compliance- Information Security - Operational Resilience).
Participate in getting all the data required from AXA Group.
Follow up with vendors until items ordered are delivered in the proper time & Quality.
Validate the vendor’s invoices with the requestor & ensure its proper delivery to Finance Team
Quarter survey in the market to make sure that the new items are purchased with the best quality & best Price (for senior level).
Perform proper due diligence for the new vendors before nomination & selection
Share with different departments all the needed data or documents e.g. Finance, Legal, Etc. through shared folders
Assist Procurement with different departments in preparing the RFP for the company projects (Renovations, systems, new branches….etc.) and RFP for standard items/ services (applications , printings , Stationary , Kitchen supplies….etc.)
Ensure contract management at the company staring from initiate RFP till contract validation by pass with all the contract cycle with all concerned parties (including control functions)
Ensure that cost saving is properly saved at the Procurement shared folder with its evidence.
Create a list of preferred vendor annually based on the best price & best quality in order to facilitate AXA daily operations.
Create and maintain good relationships with vendors/suppliers “Local & International”.
Make professional decisions in a fast-paced environment.
Maintain records of purchases, pricing, and other important data (vendor’s documents & all critical forms & documents).
Investigate any received complaints and in case of vendor/ supplier deficiency record the incident via Incident report & ensure that proper actions taken.
Review and analyze all vendors/suppliers, supply, and price options through annual vendor evaluation in accordance with the business owners.
Negotiate the best deal for pricing and supply contracts.
Ensure that the products and supplies are high quality.
Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
Support the operation administrators in daily issues or barriers which may arise with customers internally or externally.
Respond to inquiries and requests from clients, managers and internal departments.
Support in Any other ad-hoc tasks such as enquiries, and when required by the management.
Maintain full compliance of department to AXA standards and reactivity/contribution to all compliance processes
Participate in all departmental meetings and support new comers.
Perform all other duties as assigned by manager.
Skills
Candidate Qualifications:
Business Knowledge/Technical Skills:
Bachelor Degree is required
0-3 Year of Experience
Good Communication Skills
Proactive skills
Preferable Commercial/ Mathematical Background
Ability to accurately create reports
Reliable & trust worthy
Good command of English
Job Location Cairo, Egypt Job Role Support Services
