Facilities Officer

Position Purpose:

•    Responsible for managing all aspects of facilities management at initial stage. 

•    In this capacity facility Officer is accountable for effective co-ordination with OFM & FOE on every aspect of facilities Operations.

Duties and Responsibilities

•    Taking Daily Facility round and maintain reports/ Snags accordingly. 
•    Maintain Daily Consumption Reports. (Consumables- Pantry, HK, Medicines)
•    Maintain Daily TPV Attendance. 
•    Responsible for making Monthly Expense tracker in order to check the expenditure of Admin. Dept. / making monthly salaries/OT of casual staff i.e. Office boys, Drivers
•    Maintain different types of Register & files (Hard & Soft)
•    Routine Co-ordination with Vendor/ Site Supervisor on day to day issues related to shortfall of manpower
•    Catering Employee’s calls as on when basis.
•    Routine reconciliation & budgeting of HK material/ proper planning & manpower deployment for facility cleaning, carpet vacuuming & shampooing.
•    Store Management & Re-ordering level 
•    Responsible for smooth operation of mail room activities
•    Responsible for coordination with Security in charge for material movement
•    Implement and manage safety procedures to ensure the provision of a safe working environment

Additional Responsibility in Coordination with FM
•    Processing of Invoices at initial stage 
•    Any Escalation
•    PPM related matter
•    Creation of Work order
•    Vendor Coordination escalation level
•    Co-ordination with BMS Team
Any other relevant duties that arise from time to time
 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.