Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.
UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:
· Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
· Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
· Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability
South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.
You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.
Duties and Responsibilities Tribal Development Department, Government of Maharashtra is the nodal department for overall policy, planning and coordination of programmes for development of Scheduled Tribes (STs). The department has accorded high priority and adopted multifaceted development strategies to promote socio-economic growth of the STs. Specific interventions are being implemented including implementation of protective legislations such as the Scheduled Tribes and Other Traditional Forest Dwellers (Recognition of Forest Rights) Act, 2006, the Scheduled Castes and Tribes (Prevention of Atrocities) Act, Panchayats (Extension to Scheduled Areas) Act. The programmes and schemes for tribal people are intended to support and supplement the efforts, primarily of other state departments to fill critical gaps within institutions and programmes, taking into account the situation of STs. These schemes comprising of economic, educational, and social development through institutional building, are administered by the line departments. Notwithstanding numerous developmental interventions, the STs continue to face developmental deficits with respect to health, education, livelihood, development infrastructure as well as other socio-economic indices, many of which are well below the national average.
The Tribal Development Department is committed to providing equitable access to opportunity for the tribal communities, through participatory approach and adoption of innovative methods including e-governance and increasing use of technology to provide strategic inputs into the development process. To accelerate the implementation of the development agenda for the tribal communities and strengthen the institutional delivery systems at the State and district level, it is important to strengthen the capacity and effectiveness of the officials and stakeholders to deliver on the issues related to tribal empowerment and create robust systems for monitoring and implementation of the tribal development schemes of the Central and State government.
The Department is working in collaboration with UNDP to fast-track development in difficult geographies inhabited by tribal populations, enhancing capacities of government functionaries and expanding opportunities for better livelihoods, health and education to vulnerable tribal communities
Job Purpose and Scope of WorkMain Purpose: UNDP proposes to engage a Procurement Associate to support the PMU at Tribal Development Department, Govt. of Maharashtra, ensuring that all procurement processes/related activities are conducted in accordance with relevant laws, regulations and departmental policies.
The Procurement Associate will be part of the Project Management Unit and will work under the overall supervision of the PMU State Coordinator and in close collaboration with Programme Lead, Tribal Development, UNDP. S/He will ensure engagement of all direct stakeholders and delivery of project objectives with other team members when needed.
Duties and Responsibilities:
Assist in preparation of invitation for bids/ prequalification, request for expressions of interest, bidding/
prequalification documents, request for proposals, evaluation reports, contracts, and other documents
concerning procurement of goods, works, consultants’ services.
Manage procurements through the e-procurement system of the state. Support in preparation of
purchase orders and contracts, recurring purchase orders for contracting of services, vendor creation,
maintenance of the filing system in the procurement unit.
Assist in implementation of the internal control system which ensures that Purchase orders are duly
prepared and dispatched. Undertake timely corrective actions on Purchase orderss with budget check
errors and other problems.
Provide assistance on procurement matters of the project to ensure consistent application of the
Procurement/ Consultants Guidelines of the Government of India.
Update the procurement plans on regular basis and responsible for its implementation for works, goods
and consulting services as and when needed.
Ensure proper control of Tribal Development Department assets and prepare inventory reports. Ensure
the smooth execution of design, planning and implementation of all project procurement and manage all
contracts required for the State level activities.
Ensure provision of logistical services such as purchase of tickets and PO preparation; arrangement of
shipments; vehicle maintenance organization; conference facilities arrangements, travel agencies,
vehicle maintenance, hotel and conference facilities surveys.
Monitor contract cash flow projections, ensure that budgetary allocations are appropriated prior to
making commitments and verify that all proposed purchases are eligible for financing under the project.
Assist in the monitoring, documenting and administering contract performance, preparing and
negotiating contract change orders/amendments, conducting pre and post shipment inspections.
Prepare monthly progress reports of procurement activities, project account and regular progress reports
in acceptable format to the Government of Maharashtra.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient
functioning of the Office and the Organization.
Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management
Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Procurement
Contract management : Knowledge of contract management concepts, principles and
methods, and ability to apply this to strategic and/or practical situations
Procurement
Data analysis: Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement
Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations
Procurement
Category management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency
Procurement
Data management: Knowledge of processing, storing, and validating procurement data
Partnership Management
Multi stakeholder engagement and funding: Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multistakeholder funding platforms
Required Skills and Experience Minimum Qualifications of the Successful NPSAMin. Education requirements Secondary Education is required.
Or
A first-level university degree (bachelor’s degree) in Commerce, Accounting/ Technology/ Economics/ Finance/ Management/ Public Procurement/ Engineering or related field will be given due consideration
but not a requirement.
Min. years of relevant work experience Minimum 6 years (with Secondary Education) or 3 years (with Bachelor’s degree) of work experience in the field of procurement, supply chain management and related activities.
Required skills Previous work experience in handling programmes supported by Government of India will be an strong asset.
Knowledge related to Public Procurement Systems followed by Govt. of Maharashtra.
Knowledge of automated procurement systems, experience in handling web-based management systems.
Desired skills Specialized knowledge of and significant experience in substantive areas/aspects of procurement (e.g., procurement of goods; selection/ contracting of consultant services; preparation of bidding/contract
documents for the international procurement of goods, works, services; public procurement policies; practices).
Knowledge of procurement practices /systems existing in India at subnational level.
Hands on experience in e-procurement portal will be preferred.
Experience in the usage of computers and office software packages (MS
Word, Excel, etc.)
Knowledge of and experience in gender mainstreaming is an asset.
Required Language(s) Excellent knowledge of written and spoken English and Hindi is essential.
Knowledge of Marathi is also desirable.
Professional Certificates N/A
Remuneration starting at INR 9,38,398 (Annual) / INR 78,200 (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary. Disclaimer Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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