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- [1285] Finance Officer
Finance Officer
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Jordan Jordan, Amman Full Time National Employee iMMAP 29 February 2024 14 March 2024
Organization
iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.
Background
The Finance Officer is responsible for administering accounting operations to meet legal requirements. The incumbent will be responsible for managing day-to-day management of the financial transactions and procedures, updating the country office main cashbox, and ensuring that the funds are available for the mission expenses respecting iMMAP procedures.
Description of Duties
À la carte, then listed in sub-categories:
Check the purchase approval and prepare monthly Fund Request using the staff plan and procurement plan. Receive and check the eligibility of invoices submitted for payment (compliance with procurement request, required information). Explain to purchasers the information needed on an invoice & that they are responsible for an adequate invoice (including translation). Control the respect of the procurement process & the implementation of procedures. Make the payments after the approval of the Administration coordinator and Country representative. Record the transactions in the bankbook using the staff plan and Financial Management Tool FMT codes. Cross check with the Administration coordinator any doubt regarding codes (financial line, budget line, etc.). Translate accounting documents as needed. Reconcile all advances & loans with HR before the payroll is prepared. Make all the salary transfers to local accounts. Enter all salaries in the bankbook using the staff plan and Financial Management Tool FMT codes. File the supporting documentation (Purchase approval copy, contract copy, invoices, pay slips ... ) and make any necessary scan Close the bankbook every month: bank reconciliation, printing of accounting documents, check supporting documents and submit it to the Administration coordinator for review and approval. Maintain effective and positive internal contacts with iMMAP officers and staff, and external contacts with national and local government officials, international non-governmental organizations (NGOs), donor agency officials, vendors, media, and the public. File the documentation according to the transaction record from accounting systems on the contract and make any necessary scan. Support on the pre-audit and audits of financing contracts - extract of the ledger from the accounting systems to prepare the pre-audit table, double check 50% of the invoices listed on the ledger and 100% of the payments which are problematic. Check the documentation according to the pre-audit table. Fill in the pre-audit table and alert in case of financial risk. Assist auditors as required by the Head of Finance and Operations during audits. Under supervision of Administration coordinator Review grant budgets and financial reports against approved budgets and provide critical feedback. Monitor budgets in grant proposals and verify consistency with the prevailing market rate. Regularly update budget projections to ensure budget compliance and fund availability. Verify reporting requirements are adhered to and ensure close liaison with key stakeholders. Review payment requests and ensure payments are processed based on grant agreements, payment schedules, and fund availability. Support Administration coordinator and the Country Representative of portfolios assigned in budgeting and forecasting of grant-related expenditures. Follow iMMAP's branding regulations required for marking, or branding, of all iMMAP products and correspondence. Perform other duties as required.
Requirements
Education
· University degree (bachelor’s degree) in finance, or a relevant field.
Experience
· At least 3 years or work experience in the Finance field.
· Preferable previous experience in other NGO’s.
Soft skills
· Flexible and adaptable to any situation.
· Ability to work independently while under pressure.
· Excellent work habits with a willingness to work in a multi-cultural environment.
· Excellent organizational skills, including proven ability in administration, financial and logistics.
· Excellent communication skills, including drafting documents.
· Knowledge of financial regulations.
· Ability to translate English and vice versa.
Programs
·
Excellent computer skills in Windows and Microsoft Office, especially MS Excel.
· Working knowledge and experience on QuickBooks software.
Guiding Principles
Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
iMMAP is an Equal Opportunity Employer regardless of background.
DISCLAIMER:Note that due to the urgency of this position, the applications will be reviewed on a rolling basis and the position may be filled before the recruitment closing date.
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