Admin Assistant / Accountant

Job Roles & Responsibilities:  Admin Part

• Organize and manage schedules and calendars. 
• Confer with accounting department to help make payments, process incoming invoices, and verify receipts. 
• Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed. 
• Create reports and memos for managers. 
• Attend meetings and record notes and messages for managers. 

• Plan the Admin Budget in coordination with the HR Manager. 
• Oversee the Housekeeping operations: offices, desks, WC, etc… to ensure their cleanness. 
• Order the needed materials and supplies. 
• Review the stationary and the cleaning stock at the warehouse to decide on what to be purchased after the approval cycle. 
• Ensure the needed for the new hired employees: furniture, office stationary, … as per the approval cycle. 
• Ensure that fixed assets are well maintained. 
• Ensure a smooth and proper transportation for company staff. 
• Follow up on Buses/cars hygiene.  
• Follow up on staff complaints regarding transportation cleaning and driver’ s performance. 
• Responsible for the Hotel Reservation of employees and visitors. 
• Responsible for employees and customers flight booking. 
• Responsible for ensuring compliance with all applicable labour policies, laws and regulations. 

Job Roles & Responsibilities: Accounting part

• Perform accounting duties throughout the project, such as preparing invoices, PI, and signing off on purchase orders. 
• Analyze all transactions and work unforeseen costs into the budget. 
• Keep a record of all project finances for internal/external auditing and tax purposes.  
• Data Enty -Supervise accounts payable and accounts receivable activities.