Executive/ Administrative Assistant

Job Title: Executive/Administrative Assistant

Location: DMCC, Dubai

Our client, an independent commodity trading house & logistics company based in Dubai, is seeking an Executive/Administrative Assistant to join their team. This role will be based in DMCC, Dubai.

Key Responsibilities:

1. Warmly greet clients and visitors, providing direction and assistance as required.
2. Manage incoming calls and messages efficiently, ensuring prompt and professional responses.
3. Coordinate the handling of mail, packages, and deliveries, maintaining accuracy and timeliness.
4. Schedule appointments and meetings, optimizing calendars for efficiency.
5. Maintain office cleanliness and organization to uphold a professional working environment.
6. Monitor and manage office supplies, as well as weekly catering needs.
7. Provide administrative support to various departments, assisting with tasks as needed.
8. Operate and maintain office technology, ensuring functionality and accessibility.
9. Assist in making travel arrangements and coordinating events as necessary.
10. Handle ad hoc tasks and projects as assigned, demonstrating flexibility and adaptability.

Qualifications:

• Bachelor's degree preferred.
• Proven experience in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills, both written and verbal.
• Exceptional organizational abilities with a keen eye for detail.
• Ability to multitask effectively and prioritize tasks based on urgency.
• Discretion and confidentiality when handling sensitive information.