Job Summary

We are seeking a highly organised, discreet, and professional Executive Assistant to provide

comprehensive support to the Managing Director. This is a pivotal role that requires

exceptional attention to detail, the ability to manage competing priorities, and the confidence

to liaise with senior stakeholders on behalf of the MD. The ideal candidate will be proactive,

resourceful, and capable of working in a fast-paced, dynamic business environment.

Key Responsibilities

Calendar & Schedule Management

• Manage the MD's calendar, resolve scheduling conflicts, and prioritise time effectively.

• Prepare daily and weekly briefing notes on upcoming commitments and priorities.

Communication & Correspondence

• Screen and manage emails, calls, and correspondence; draft and proofread high-level

communications on behalf of the MD.

• Serve as the primary point of contact for stakeholders and ensure timely follow-up on all action

items.

Meeting & Event Coordination

• Coordinate board, leadership, and client meetings — including agendas, meeting packs, and

minutes.

• Track action items and manage logistics for company events and MD-led initiatives.

Travel & Logistics

• Arrange complex domestic and international travel (flights, hotels, visas, transfers) with detailed

travel packs.

• Handle last-minute changes and disruptions calmly and efficiently.

Administrative & Office Support

• Maintain organised filing systems, manage expense reports, and process invoices and

reimbursements.

• Coordinate with HR, Finance, Legal, and Operations to support the MD's priorities; assist with

board packs and strategic reports.

Stakeholder & Relationship Management

• Build and maintain strong relationships with internal and external stakeholders, clients, and

partners.

• Manage the MD's contacts database and represent the MD with professionalism in all

interactions.