Personal Assistant

Job Summary: The Personal Assistant provides administrative and organizational support to the management. This role involves handling a wide range of tasks to ensure the efficient functioning of the Management.

Key Responsibilities:

1. Calendar Management:

• Coordinate and manage the executive's schedule, including appointments, meetings, and travel arrangements.
• Anticipate scheduling conflicts and proactively address time management issues.

• Handle and screen phone calls, emails, and other communications on behalf of the executive.
• Draft and respond to correspondence, ensuring accuracy and professionalism.

• Arrange travel itineraries, accommodations, and transportation for business and personal trips.
• Provide necessary documentation and information for smooth travel experiences.

• Organize and coordinate meetings, both internal and external.
• Prepare meeting materials, agendas, and ensure follow-up on action items.

• Manage and organize documents, files, and information in both physical and digital formats.
• Maintain confidentiality and handle sensitive information with discretion.

• Prioritize and manage multiple tasks, projects, and deadlines effectively.
• Anticipate needs and proactively address issues to enhance productivity.

• Track, review, and reconcile expenses, ensuring accuracy and compliance with company policies.

• Assist in planning and coordinating events, both professional and personal, as needed.
• Manage logistics, invitations, and follow-up activities.

• Conduct research on various topics and compile information for decision-making.
• Provide summaries and analyses as required.

• Act as a liaison between the management and internal/external stakeholders.
• Build and maintain positive relationships on behalf of the executive.

• Bachelor's degree in Business Administration, Communication, or a related field.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in both Arabic & English Language.
• Proficiency in office software (Microsoft Office suite, Google Workspace, etc.).
• Discretion and ability to handle confidential information.
• Ability to adapt to a dynamic work environment and work independently.