Facilities Manager

Job Purpose:

• To oversee all building-related activities and maintains all properties.
• Actively takes part in the PPM planning and manages the day-to-day maintenance requests.
• Aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well-functioning and to showcase properties in a professional manner that reflects a world class organizational image and brand.

Duties and Responsibilities:

• Supervise multi-disciplinary teams of staff including hard and soft services.
• Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed, including completing formal employee performance reviews, and developing and carrying-out corrective action plans to improve worker performance.
• Oversee subordinate staff development activities, including providing/ proposing training as needed.
• Ensure appropriate staffing levels of Maintenance Department, including scheduling vacations and replacements, and initiating and participating in hiring new and replacement staff.
• Oversee the maintenance of the facilities, all equipment and material handling
• Determine and/or approve major equipment maintenance, including appropriate action, method, and solicitation of quote for repair/rebuilding of equipment.
• Ensure all equipment is upgraded to meet or exceed all standards.
• Participate in purchasing and selling of facilitys machinery and equipment as directed.
• Oversee the installation, removal, or movement of all machinery and equipment.
• Oversee all properties for ensuring proper maintenance of all hard and soft services.
• Oversee building projects, renovations, or refurbishments
• Manage budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs
• Advise businesses on increasing energy efficiency and cost-effectiveness
• Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.
• Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
• Review, implementation, and adherence to SOPs
• Review and approve materials requested by FM team from procurement / stores
• Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
• Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
• Ensure that facilities meet government regulations and environmental, health and security standards
• Plan, organize and supervise maintenance and repairs performed by building staff.
• Prepare daily, weekly, and monthly work schedules based on the short and long-range plan. Administer the work order system for buildings. Ensure work orders are completed on schedule.
• Responsible for buildings quality control. Inspect facilities and work areas to eliminate deficiencies and improve park facilities.
• Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency, and effectiveness.
• Provide a program of continuous in-service training for staff and conduct monthly staff meetings.
• Ensure compliance with safety, health and loss control policies and procedures
• Recruit, interview, hire, train and evaluate maintenance personnel.
• Inspect buildings for cleanliness. Make schedule adjustments to provide clean facilities during peak hours.
• Prepare annual budget for building maintenance, repairs, and capital improvements.
• Responsible for purchasing supplies, equipment, and services.
• Manage contracted maintenance, repairs, and construction within the districts buildings.
• Review employees work hours to verify accuracy and approves payroll.
• Respond to tenants complaints and inquiries tactfully and in a timely manner.
• Work as a Team Player with co-workers and in conjunction with other departments.
• Any other duties/responsibilities as assigned time to time based on business requirements.
• Knowledge of facilities management principals
• Knowledge of financial management
• Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).
• Solid commercial awareness
• Ability to read and understand leases and contracts