Assistant Procurement Manager

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. 

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. 

The project: 

This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure. 

Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well:

• You will be a leading advocate of Mace's value of Safety First, and be accountable for leading and maintaining exceptional safety, quality, cost, programme, sustainability, and project compliance standards.

  
  

• You will possess advanced technical expertise in local Health and Safety rules and regulations relevant to project portfolio.

  
  

• You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people you manage. 

  
  

Client focus - Deliver on our promise:

• You will ensure the successful delivery of key assignments and defined business areas, providing strategic direction and monitoring delivery aligned with overall vision and objectives.

  
  

• You will be responsible for implementing appropriate programme delivery environments, including People, Organisation, Process, Information and Technology.

  
  

• You will promote and influence quality and Service Excellence in all conversations and programme interactions.

  
  

Integrity - Always do the right thing:

• You will be responsible for project budgets and ensure operations are fiscally and ethically viable, and meet organisational and legislative compliance obligations.

  
  

• You will support the Operations Director and other senior stakeholders to directly influence long term development of strategy for a function or Business Unit (BU), creating a sustainable business future.

  
  

• You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

  
  

Create opportunity - for our people to excel:

• You will lead your team effectively and develop others to reach their full potential. 

  
  

• You will actively network, innovate, and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.

  
  

• You will collaborate with multiple internal and external stakeholders, up to C-Suite, to implement and manage our programmes.

  
  

You’ll be responsible for:

• Manage the negotiation of contracts, costs and purchases order details, propose strategies and offer solutions to help optimize supplies and vendor services costs.

  
  

• Ensure the execution and administration of complex contract agreements and lead communication with suppliers to ensure proper delivery of required services and meet business needs.

  
  

• Manage the communication with the various departments to understand purchasing needs and ensure development of a procurement plan accordingly to answer desired needs and requirements.

  
  

• Review the procurement plan based on the rising priorities and business needs of concerned function heads in coordination with concerned stakeholders.

  
  

• Review bid solicitation packages and determine contract agreements award after bids have been solicited while serving as a primary agent in expediting contract agreements through the corporate review proceedings.

  
  

• Enhance suppliers’ lists, suppliers’ prequalification, development of forms, requests for proposals and requests for quotation to recommended vendors that better serve the organization’s needs and requirements.

  
  

• Manage the reviewing of bid tabulations for accuracy, supplier recommendation, completeness and selection of suppliers and ensure all commitments made are accurately presented and have proper approval and signing authorities, as contained in the Procurement Procedures.

  
  

• Ensure compliance of all procurement activities with the set project procurement policies and procedures.

  
  

• Manage the development and enhancement of frequent, periodic, accurate and high-quality reports to ensure complete documentation of procurement activities.

  
  

• Evaluate and analyze vendor proposals and prepare commercial evaluation reports.

  
  

• Manage the achievement of departmental objectives through effective leadership by setting individual objectives, managing performance and developing the team to maximize performance.

  
  

• Provide overall direction and guidance to mentor, coach, motivate and challenge teams providing opportunities for growth and development within the team.

  
  

You’ll need to have:

• A bachelor’s degree in business administration, supply chain or related field.

  
  

• Professional certifications

  
  

• Holding one of the following certifications is an advantage: (CIPS), (CPSM), (CSCP).

  
  

• Extensive years of experience.

  
  
• Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience working on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.
• Good communication skills.

You’ll also have:

• Support commercial reporting. 

  
  

• Understand commercial procedures.

  
  

• Develop technical knowledge.

  
  

• Understand H&S process and regulations. 

  
  

• Acts respectfully, creating an environment for open and honest communication.

  
  

• Working independently.

  
  

• Elevating potential issues to line manager.

  
  

What we offer

We are committed to providing our employees with exceptional long-term career opportunities that go beyond mere job roles. We believe in cultivating a culture of growth, empowerment, and innovation, where individuals have the freedom to explore their passions and unlock their full potential. As a member of our team, you will not only be a part of an organisation at the forefront of its industry. You will have the opportunity to contribute to transformative projects, collaborate with diverse and talented professionals, and make a meaningful impact on the communities we serve.

Join us on this exciting journey as we work together to create a lasting legacy for Saudi Arabia, while fostering personal and professional growth for our valued employees.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).

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