Bayt.com
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Job Description

Admin Coordinator|Real Estate|Asset Development

Overview of the role: 

Providing administrative, secretarial, document control and project support to the Development Department.

 

What you will do:

  • Liaise with internal and external parties for various tasks, including drafting correspondence and preparing documents
  • Manage office systems, including data management, filing, and document tracking
  • Provide administrative and coordination support to the department as needed
  • Assist in scheduling and managing team members' calendars, preparing meeting invites, and taking minutes
  • Organize travel itineraries, ensuring compliance with the company’s travel policy
  • Maintain project materials, including data management, filing, and document tracking, and support in creating presentations and reports

 

Skills

Required Skills to be successful:

  • Excellent oral and written communication skills, capable of providing advice and information while maintaining discretion with confidential matters.
  • Strong organizational and administrative abilities, adept at meeting deadlines and managing a diverse workload in a busy environment.
  • Some graphic/visual design capabilities with an interest in further development.
  • Proficient in Microsoft Office suites, including Word, Excel, and PowerPoint, with basic capabilities in Adobe Acrobat, InDesign, Illustrator, and Photoshop being a plus.

 

What equips you for the role:

Minimum Qualifications and Knowledge: 

  • Minimum secondary level of education. Degree qualification preferred.

 

Minimum Experience:

  • 5-8 years of experience in administration or secretarial role, with at least 2-3 years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organisation.


Job Details

Job Location
Dubai United Arab Emirates
Company Industry
Retail & Wholesale
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
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Al Futtaim Group logo
Al Futtaim Group

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work. The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

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