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Executive Secretary To CEO

28 days ago 2024/04/30
Mid Career

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Job Description

  • Manage the CEO's calendar, schedule appointments, and coordinate meetings.
  • Handle phone calls, emails, and other communications on behalf of the CEO, demonstrating professionalism and discretion.
  • Draft and proofread correspondence, reports, and other documents.
  • Coordinate travel arrangements, itineraries, and accommodations for the CEO.
  • Maintain accurate and organized records, files, and databases.
  • Prepare and distribute meeting minutes and follow up on action items.
  • Oversee the smooth operation of the executive office, including managing office supplies, equipment, and facilities.
  • Collaborate with other executives and team members on cross-functional initiatives.
  • Act as a liaison between the CEO and various departments within the organization.
  • Utilize various office software and tools for efficient document management, scheduling, and communication.
  • Performing accurate research and analysis.
  • Taking dictation and writing correspondence.
  • Creating and organizing information and generating reference tools for easy use.
  • Operating and maintaining office equipment.
  • Professionally greeting and receiving guests and clients.
  • Ensuring efficient and effective administrative information and assistance.

Skills

  • Bachelor's degree in business administration, communications, or a related field.
  • Proven experience as an executive secretary or administrative assistant supporting high-level executives.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Methodical thinker with detailed research proficiencies.
  • Proficient in office software (Microsoft Office suite, email, calendar applications).
  • Ability to handle sensitive information with confidentiality and discretion.
  • Thorough understanding of clerical and secretarial principles.
  • Excellent interpersonal skills and the ability to work well in a team.
  • Flexibility and adaptability to changing priorities and deadlines.

Job Details

Job Location
Al Kuwait Kuwait
Company Industry
Trading & Commodity Trading
Company Type
Employer (Private Sector)
Job Role
Secretarial
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1

Preferred Candidate

Career Level
Mid Career
Years of Experience
Min: 3
Residence Location
All Arab Countries
Gender
Female
Degree
Bachelor's degree / higher diploma
Age
Min: 25 Max: 30

Education

Administration And Business Administration

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