CEO Executive assistant

PRINCIPAL DUTIES AND RESPONSBILITIES

• Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, CEO report package, minutes, correspondence and presentations.
• Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties.
• Plan meetings and coordinates visitor activities for the CEO & Leadership Executive office.
• Research and assist with the preparation of proposals, policies and procedures.
• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point and/or software.
• Reviews company operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interfaces on behalf of the CEO with all internal and external counterparts, customers and suppliers;
• Schedules appointments, phone coverage, travel assistance, filing, etc.;
• Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, etc.);
• Attends staff meetings, issue meeting minutes, and manages action item follow up.
• Makes travel arrangements for the company executives.
• Interprets administrative and operating policies and procedures, finds out background information for documents before review with CEO and gaining approval;
• Provides other admin support to CEO & Leadership Executives. as needed, including speech and document translation.
• Maintains confidential records and files.
• Manage some company marketing and communication acativites including internal/external communication and social media accounts.