We are seeking a Family Office Personal Assistant able to provide administrative and operational support as well as personal assistance to the family. The role involves managing appointments, secretarial duties, market research, and coordinating travel arrangements, among other tasks.
The assistant will ensure that the family enjoys a hassle-free and smooth living experience at home while also managing some commercial ventures when required. As the family is involved in a wide range of investments, including complex crypto business and finance, the ideal candidate should have an understanding and interest in these areas.
The role requires discretion, trustworthiness, and the ability to be a self-starter who can add value to the family's business and personal affairs. The position will primarily focus on providing business support, but there will also be some personal support for events and travel when family members need to be together. This is a new role, and the ideal candidate should be able to handle the complexity of the environment and investments involved.
SALARY: 2,500.00 USD
Responsibilities
• Act as the point of contact between the family and internal/external individuals
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• To ensure all relevant materials including briefing packs are produced in a timely and accurate manner, ensuring the family always have the relevant material ahead of any meeting or trip
• Coordinate meetings and calls, often over several time zones
• Take dictation and minutes
• Produce reports, presentations and briefs
• Draft correspondence such as emails and letters
• Excellent writing and editing skills
• Excellent research abilities
• Run errands as requested
• Source office and home supplies
• Devise and maintain office filing system and manage databases
• Reminding the family of important tasks and deadlines
• Liaising with staff, suppliers and visitors
• Excellent English - Fluent (spoken and written) and another language such as: Mandarin, Spanish, or Arabic.
• Flexibility and adaptability
• Engage in tasks that support the proper functioning of the family's personal life, including children's schedules, travel, and activities, among other categories
• Self-starter / takes initiative
• Comfortable with complexity/ambiguity
• Discreet
• Efficient time manager
• Organized
• Strong communicator
• Problem solver / resourceful
• Adaptable
• Excellent interpersonal skills
• Works well under pressure
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communication skills
• High School degree
• PA diploma or certification would be considered an advantage
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