Job Summary
Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.
Job Responsibilities 1
Checks admission of guests without appointments to the direct supervisor on daily basis.
Maintains a log of visitors and appointments for easy reference on a daily basis.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Monitors and request for required reception supplies on a monthly basis.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
Job Responsibilities 2
Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.
Ensures proper dissemination of mails to the department on daily basis.
Ensures that couriers / packages are delivered / received on timely manner.
Monitors and request for required reception supplies on a monthly basis.
Maintains all invoices for all expenditure from petty cash and file the invoices appropriately
Job Knowledge & Skills
• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.Knowledge on phone etiquette.Good Communication (oral and written).Possess good understanding and knowledge in document control and management. Proficient in computer systems, applications and programs.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
3 years minimum
1 year GCC
Competencies
Collaboration
Accountability
Resilience
Quality
Leadership
Education
Bachelor's Degree in Secretarial or any related field
Power International Holding (PIH) is a diversified business conglomerate, grouped into 5 main sectors: General Contracting, Agro-Food Industries, Real Estate Development, Lifestyle (Hospitality, Entertainment & Catering) and General Services. To ensure the sustainability and success of each businesses within the various sectors, we are committed to providing every entity with the tools and resources together with the central functional support to enable development and growth. We work in specialization, to ensure that each business strives to achieve the organization’s objectives and goals. Grouping is done through focus and trade excellence of organization leaders who proactively work together in multi-disciplinary groups, ensuring that each business thrives and flourishes.
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