Job Responsibilities for Accounts Payable:
- Process invoices from vendors for goods and services received by the school, ensuring accuracy and adherence to internal policies and procedures.
- Prepare Request for quotation, purchase orders, contracts, and other supporting documentation to verify the validity and completeness of invoices.
- Matches invoices to purchase orders and processes payment by creating an invoice.
- Obtain necessary approvals and coding for invoices before entering them into the accounting system for payment processing.
- Prepare and process vendor payments via checks, electronic funds transfers, or other approved payment methods in a timely manner.
- Reconcile vendor statements to ensure that all invoices and payments are accurately recorded and accounted for.
- Respond to vendor inquiries and resolve discrepancies or issues related to invoices, payments, and account balances.
- Assist with the maintenance of vendor master data, including updates to contact information, payment terms, and banking details.
- Manage end to end procurement process to track expenses, monitor budget variances, and ensure compliance with spending limits.
- Assist with month-end and year-end closing processes, including accruals, account reconciliations, and preparation of financial reports.
- Handle the Inventory of Uniforms, Stationery items, Findel, Furniture and all other materials and equipment purchased in the school and maintain proper records for it.
- Stay informed about relevant accounting regulations and industry best practices to ensure compliance and continuous improvement in accounts payable processes.
- Prepare & Manage Catering Orders, delivery notes and invoices on a weekly basis.
- Generates outstanding obligations report for accounts payable at year end.
- Prepare all documents and financials necessary for availing Debt.
- Record Fixed Assets acquisition, disposition and calculate depreciation & amortization and record in the system.
- Prepare and maintain Employee reimbursement and petty cash records.
- Help Senior Accountant in Audit, VAT and Zakat filings.
Qualifications:
- Bachelor’s degree in accounting, Finance, or related field preferred.
- Minimum of 2 years of experience in accounts payable or related financial roles, preferably in an educational or nonprofit environment.
- Proficiency in accounting software like Odoo and Microsoft Excel.
- Strong attention to detail and accuracy in data entry and financial transactions.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Effective communication and interpersonal skills, with the ability to interact professionally with vendors, colleagues, and other stakeholders.
- Ability to work independently and collaboratively as part of a team, demonstrating a positive attitude and willingness to learn.
- Commitment to maintaining confidentiality and integrity in handling sensitive financial information.
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