An administrative assistant plays a crucial role in the smooth functioning of a company by providing administrative support to ensure efficient operation of the office. The ideal candidate for this position should be meticulous, organized, and have excellent communication skills.
Responsibilities:
Manage and distribute information within the office
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos.
letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Attention to detail
Strong written and verbal communication skills
Proficiency in MS Office
Ability to prioritize and multitask
Excellent time management skills
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