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Personal Assistant

30+ days ago 2024/05/25
Management

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Job Description

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Managing diaries and organizing meetings and appointments, often controlling access to the Line Manager’s office.
  • Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
  • Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
  • Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
  • Manage the Line Manager email and delegate emails to the team where appropriate ensuring they are tracked to completion.
  • Reminding the manager/executive of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Raising urgent payment requests when necessary
  • To ensure all actions are logged, tracked and completed in a timely manner
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, managers and clients
  • Implementing and maintaining procedures/administrative systems
  • Assist in managing/ supervising subsidiary office
  • Perform other duties as required.


Skills

·        University degree in Business Administration / Management or any relevant courses.

·        6-10 years experience in similar position preferably in Construction, Commercial / Contractual background

·        Excellent computer skills coupled with accurate typing in English.

·        Must have excellent Advanced Microsoft Excel Skills 

·        Excellent communication skills (Written & Spoken)

·        Experience in administration and able to draft letters.

·        Ability to work independently and professionally.

·        Able to prioritize and possess effective time management.

·        Ability to handle extremely details and highly confidential information.

·        Presentable and professional with a pleasant personality.

·        Consistency in the workplace (Minimum 4-5 years in the same workplace) is a must.


Job Details

Job Location
Doha Qatar
Company Industry
Construction & Building
Company Type
Employer (Private Sector)
Job Role
Secretarial
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
Unspecified

Preferred Candidate

Career Level
Management
Years of Experience
Min: 6
Residence Location
Qatar
Gender
Female
Nationality
Philippines
Degree
Bachelor's degree / higher diploma
Age
Min: 25 Max: 38

Education

Business Administration

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